Category Archives: Collaboration

Sharing groups of citations using Endnote Web

Endnote Web a really useful tool for collaborative work as it has the ability to share groups of citations with other people . As long as both you and the person with which you want to share a group of citations have Endnote Web accounts, sharing citations is very easy. To register for Endnote Web see this post.

The instructions for sharing groups of citations are below.

1) Click on the Organize tab

 

Organize endnote

2) Click the Manage Sharing button next to the group you want to share

Manage my groups

3) Click the Start sharing this group link

4) A new window will open. Enter the email address of the person(s) you want to share the group of citations with (Note: the email address you enter needs to be the same one that the person you are going to share with has associated with his/her own Endnote Web account). Select either Read only or Read & Write privileges. Click the Applybutton and then the Close window link

5) To review your sharing settings. Click on the Organize tab at the top of the page. Check the box in the Share column next to the group you want to share

Note: Once you have shared a group you will see an icon next to groups you have shared on the My References page indicating it is a group you are sharing with others

shared groups

Dropbox

Dropbox is excellent for anybody who uses more than one computer (which is probably most of us). Dropbox allows you to access files saved in it anywhere.

Why should you use Dropbox:

Dropbox is one such service that keeps track of your documents, files, photos and videos, using cloud storage to synchronize files across the internet so that they can be shared amongst users, between computers, and any mobile device that can access the internet. Importantly, Dropbox actively encourages users to share files with others by setting you up with a “Public Folder” when you register for an account. It is the only folder on Dropbox that automatically creates a public “link” to every file you put into it. Sharing the file is then straightforward. Simply click on the public folder, and right click on the file you want to share. Navigate to the Dropbox menu and click “Copy Public Link”. You can then save the link to your clipboard and paste it into any web browser you want (such as Twitter, for example). If you want to share a file with a limited number of individuals, you do not need to use the public folder. Simply create a subfolder of the files you want to share, right click it, navigate to “Options” and click “Share this folder”, you can then add the email addresses of your collaborators to the text field.

Warning

Dropbox is great for most files but if you are using anything that may be confidential then you may want to stick with the university’s Y files as the ownership of data in Dropbox is a grey area.

 

Social Bookmarking

Social bookmarking services allow you to save or bookmark your favourite web sites online and to share them with others. Using a Social bookmarking service is like saving favourites to Internet Explorer or any other web browser but with added benefits:

  • You can access your bookmarks from any computer or device with an internet connection
  • You can share your bookmarks with others (although you can also keep any that you don’t want to share private!)
  • You can “tag” bookmarks with relevant keywords to help you (and others) to retrieve them easily.

Services 
The following services offer Social Bookmarking: Delicious, Diigo, Digg, Connotea and Stumbleupon. For a longer list see http://www.philb.com/iwantto/webpages.htm

More about Tagging
Tagging is a facility used by many Web 2.0 services – not just bookmarks. It allows you to associate keywords or phrases with particular items (for example pictures, videos, bookmarks, catalogue records etc) in order to make them easier for you and others to retrieve. You can add as many tags as you like which makes it easy to describe items that cover many different concepts.

It is also possible to use “shared tags”. These are tags used by people who want to share items on a particular topic. To facilitate this, users tag relevant items with an agreed shared tag. For example if you look to the right on this blog you will see a Tag cloud of all the tags related to posts on this blog. Click on a tag and you will find other posts with that tag.


Diigo (Digest of Internet Information, Groups and Other Stuff)
Are you fed up of finding good websites and then not being able to re-find them? Do you want to share useful websites with your colleagues? Then Diigo could be for you! Diigo allows you to save and share your favourite websites. It works in a similar way to the Delicious service that some of you may be familiar with (but Delicious is up for sale and faces an uncertain future).
With Diigo you can:

  • Bookmark your favourite websites and then access them from any PC that you login to.
  • Tag (or index!) your favourite websites so that you can easily search for them later on.
  • Highlight or annotate your chosen websites, making notes that will be there the next time you visit the site.
  • Share your favourite websites with colleagues. You might want to think about sharing sites across your team.
  • Search for websites and view other people’s reviews and comments.

This video explains a bit more about Diigo.